Job opening ID
Roles and responsibilities
Must be a US Citizen
Some travel may be required
Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking HR Specialist to work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term contract position which offers:
- Competitive salary
- Tremendous growth opportunity
- Opportunity to work at NIH, the world's foremost medical research center
- Learn more about what Columbus can do for you at www.columbususa.com
•Serve as liaison in the Office of Research Services (ORS) and Research Facilities (ORF) for senior level staff regarding visits and telephone calls from senior staff regarding employee relations issues.
•Coordinate government/non-government action requests; maintain and develop complex spreadsheets to be sent to various ORS and ORF Directors and supervisors for compliance; ensure delivery due dates are met.
•Coordinate, synthesize and analyze data calls; identify and review the information for ac-curacy and completeness; maintain a record of the final submitted response.
•Maintain highly confidential personnel records, case files and settlement production, correspondence with attorneys and HR specialist to ensure settlement agreements are executed and payments coordinated.
•Coordinate confidential EEO compliances and investigation procedures between HR/settlement officials/complainants/managers and supervisors.
•Assist Director OAM and Deputy Director OAM with EEO and Employee and Labor Relations cases involving ORS and ORF employees.
•Communicate with OGC and OIG lawyers and representatives from both NIH and HHS.
•Coordinate, manage and track document requests from EEO investigators and specialists.
•Coordinate and review settlement agreements and arrange for payments, training, and re-locations, etc. when applicable.
•Manage case files using confidential SharePoint EEO document management system.
•Manage independent projects related to specific areas such as confidential EEO Share-Point, Director’s SharePoint and OAM webpages.
•Review outgoing correspondence for approval and alert writers to any conflict with the file or departure from policies or senior management level’s viewpoints; make recommendations to resolve problems that might arise.
•Ensure that requests for action or information are relayed to the appropriate staff; decide whether senior management staff level should be notified of important or emergency situations.
•Develop, maintain and update spreadsheets for personnel, budget, timekeeping and travel actions.
•Manage daily office operations to include but not limited to problem and conflict resolution, organization and prioritization of tasks, and responding to written communications.
•Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
•Note commitments made by senior management level staff during meetings and arrange for staff implementation.
•Independently, arrange for staff member to represent organization at meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
•Gather information about processes and programs; identify and recommend opportunities to improve processes and workflow.
•Prepare briefings, reports, letters, and other documents for review and input for programs, policies, and activities.
•Update and develop content for web sites and monitor for currency and accuracy of information.
•Provide intranet updates and changes.
•Update/maintain shared calendars.
•Coordinate meetings; schedule conference rooms.
•Gather, compile, analyze and prepare justifications for administrative requests, such as procurement (POTS) and training (LMS) requirements; input requests into NIH data-bases.
•Bachelor’s degree in a related discipline.
•Minimum of three (3) years of related experience.
•Expertise with Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).
•Expertise in SharePoint.
•Expertise in Employee Relations or EEO requirements.
•Knowledge of project management principles.
•Strong communications skills, both oral and written.
•Excellent analytical, organizational and time management skills.
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