Staff Assistant w/Active TS/SCI Clearance

Job opening ID

1789

Posting title

Staff Assistant w/Active TS/SCI Clearance

Roles and responsibilities

Must be a US Citizen w/ Active TS/SCI Clearance
7 month contract position
W2 with full benefits
Must be able to pass background check and drug screen

Job Description:
As a Staff assistant, you will be working for the National Security Program Office (NSPO). Providing secretarial support to NSPO Business Admin Manager and Program Management Office. General support including telephone coverage, ordering of supplies, mail distribution, maintain and update spreadsheets and databases. Assist in management of dynamic calendaring , travel request & reporting, presentation material along with escorting into the classified departments for facilities management. 
Scheduling conference rooms and teleconferences and web based meetings. Provide backup support for the support staff throughout the classified area.

Required Skills:
-Must possess an Active Top Secret, Sensitive Compartmentalized Information TS/SCI access.
-Typically requires a high school diploma with a minimum of 3 years of general work experience.
-Solid understanding of the general job aspects of the secretarial profession and escorting.
-Broad understanding of office operations and procedures. 
-Thorough understanding of Microsoft Office--Word, Excel, Power Point, and Outlook. 
-Ability to quickly learn and apply JPL administrative, business, and HR policies, procedures, and processes. 
-Ability to prioritize assignments and complete them accurately, multitask effectively, pay attention to detail, and meet deadlines. 
-Ability to work effectively in a dynamic environment with regular interruptions. 
-Ability to adapt work efforts to meet rapidly changing organizational needs. 
-Good verbal and written communication skills. 
-Ability to use tact and discretion when working with sensitive or confidential data. 
-Ability to take initiative. 
-Proven ability to provide excellent customer service to a diverse team. 
-Serve as the back-up to other Staff Assistants. 
-Work effectively as a member of teams. 

Desired Skills:
-Ability to interact with diverse personnel at all levels, including executives, dignitaries, and VIPs
-Willingness to identify, learn, and apply new Information Technologies to improve office operations.
-Ability to process visitors for on-boarding and off-boarding.

Number of positions

1

Location

Pasadena

State

California