Administrative Staff Assistant

Job opening ID

Posting title
Administrative Staff Assistant

Roles and responsibilities
Must be a US Citizen
12 month contract position
W2 with full benefits
Must be able to pass background check and drug screen

Job Description:
As a Group Staff Assistant you will be responsible for performing administrative/clerical support to multiple technical groups within the section and provide back-up support to the Section Office. This is primarily an administrative support position, demonstrating a solid customer orientation, great organizational skills and flexibility in the performance of the job. You will be a member of the 3812 Business Administration Group and report to the 3812 Business Administration Manager.

Tasks may include, but are not limited to: 
•Preparing and processing foreign and domestic travel, generating travel reports, affiliate badge requests for domestic and foreign visitors 
•iProcurement orders 
•Coordinate meetings via Outlook, maintaining conference room schedules, arranging conference calling via WebEx 
•Assisting with preparation of presentations, graphics, and website inputs, including proofreading and editing, coordinating office moves and new hire preparations. 
•May assist in performing ergonomic evaluations, updating WAMs, coordinating on-site and off-site workshops and other ad hoc assignments.

Required Skills:
•Typically requires a High School diploma with a minimum of 3-6 years of related experience; Associates degree with a minimum of 0-1 year of related experience and related required training; related required training. 
•Experience in the secretarial profession with strong organizational, computer and interpersonal skills. 
•Strong planning and scheduling skills. 
•Ability to work effectively under pressure on multiple complex tasks, and work independently with minimal supervision to meet commitments with high quality products. 
•Motivated self-starter who takes the initiative to establish and implement process improvements. 
•Ability to evaluate situations and apply good judgment in any necessary resolution. 
•Must have excellent written and oral communication skills. 
•Ability to interact effectively with all levels of personnel and provide excellent customer service. •Must exercise proper discretion when handling assignments of a discreet nature and when dealing with sensitive material. 
•Must be a team player. 
•Must be proficient in Microsoft, Word, Excel, PowerPoint, and Outlook

Desired Skills:
•Extensive understanding of JPL/ESD policies, procedures, and practices. 
•Staff Assistant experience in a technical section office environment. 
•Experience with JPL tools such as Docushare, JPLID, UCS, Travel and Timekeeping. 
•Knowledge of JPL procurement processes such as Purchase Requisition, P-Card and iProcurement. 
•Familiarity with the JPL-ID process and on-boarding of volunteers, affiliates, and foreign nationals. 
•Experience with Microsoft SharePoint. 
•Experience with JPL foreign and domestic travel policies and procedures. 
•Willingness to look for, learn, and apply new Information Technology (IT) tools to office procedures and processes. 

Number of positions