Administrative Assistant

Job opening ID

Posting title
Administrative Assistant

Roles and responsibilities
Must be a US Citizen
2 month contract position
W2 with full benefits
Must be able to pass background check and drug screen

Job Description:
Provide staff assistant support to the Astronomy & Physics Directorate, supporting multiple executive-level managers and key Directorate staff. This is a fast-paced office that requires multi-tasking and rapidly changing priorities.
Duties include: screening and directing incoming phone calls and mail to appropriate personnel; greeting, escorting and directing visitors, arranging and processing complex domestic and foreign programmatic and conference travel arrangements and reports; managing dynamic calendars using MS Outlook; setting up WebEx meetings; creating and modifying PowerPoint presentations; creating and modifying letters, memos, spreadsheets and reports using Word and Excel; maintaining files, both hardcopy and electronic, including using; purchasing and maintaining supplies using iProcurement; processing visit requests using JPLID; needed competence with conference room equipment.

Required Skills:
•Typically requires a High School diploma with a minimum of 10 years of related experience; Associates’ degree with a minimum of 6 year of related
experience; Bachelor’s degree and 3 year of related experience or related training.
•Thorough understanding of general job aspects specifically in the secretarial/administrative support profession with strong organizational and
interpersonal skills.
•Expert knowledge of office procedures and proficiency in office automation applications: MS Office, Outlook email and calendar, Docushare,
iProcurement, JPLID, and conference room equipment
•Willingness to learn new technologies and tools to enhance and/or improve office procedures and processes as needed.
•Excellent customer service attitude and professionalism in interfacing with all levels of personnel within and across multiple organizations
•Ability to work effectively as a team member
•Ability to balance competing priorities, work effectively under pressure and prioritize work in a multi-tasking environment.
•Highly organized with excellent planning & scheduling skills, typing, spelling, grammar, written and oral communication skills.
•Proactive self-starter who takes the initiative to perform activities and recognize and resolve unusual or nonstandard problems.
•Ability to evaluate situations and apply good judgment in any necessary resolution.
•Demonstrated ability to appropriately handle discreet information.

Desired Skills:
•Prior experience as a Staff Assistant at JPL.

Number of positions