Property Administrator

Job opening ID

Posting title
Property Administrator

Roles and responsibilities
7 month contract position
W2 with full benefits
Customer and Contract specific training Required and Provided.

Job Description:
As a member of the Property Administration team, this candidate will administer government property control program activities to ensure continual accountability of government property in accordance with applicable government regulations. Oversees property accountability financial records including creation, valuation and condition determination. Ensures accurate entries are calculated, supportable, and recorded to the Fixed Asset Database (FAD) relative to all asset descriptions and valuations. Generates and maintains records and reports related to property including the monthly Contractor Held Asset and Tracking System (CHATS) and NASA Form 1018 (NF1018); provides guidance on government regulations pertaining to property accountability; develops, recommends, and implements property administration policy; and, supports various audits and ad-hoc reporting functions.

•Responsible for Property Administration Asset record creation, maintenance, accuracy, reliability, reporting, and monitoring related activities from acquisition through contract closure. Reviews property inventory/accountability records for government personal property (including equipment, machinery, special tooling, and vehicles) from receipt to final disposition. Assignment of accurate descriptions, FSG/FSC numbers, NASA Equipment
Management System (NEMS) Add-Codes, and initial, iterative and final valuations.
•Analyze and prepare appropriate FAD documentation from receipt, tagging, or transfer of property; interface with internal assessors and/or government property officials; interface with co-workers regarding various property related issues; effect transfer of relevant records between JPL contracts, NASA centers, and other Government agencies; responsible for monthly and annual NASA contractor financial reporting and reconciliation; and, monitoring property activity from acquisition through contract closure.
•Perform reporting analytics to understand, correct and reconcile any: (a) variances in the monthly CHATS and Annual NF1018 reports and make associated recommendations or corrective actions to preclude similar occurrences. (b) Analyzes audit findings, processes and procedures. Identifies process issues and makes recommendations for improvement. Reviews processes for compliance to established procedures and guidelines. Recommends corrective actions.
•Reconciles complex problems regarding record keeping and valuation of government property and equipment along with the processing of asset accountability records. Advises other departments regarding highly complex asset accountability matters. Partners with other Laboratory organizations regarding the accountability of government property. Ensure compliance with application regulations.
•Participate in various annually scheduled audits and special projects, as required.
•Serves as one of the primary interface to customers, auditors, management and other internal stakeholders for various asset management matters.

Required Skills:
•Must be a US Citizen or Green Card Holder
•Offer contingent on ability to successfully pass a background check and drug screen
• Typically requires a BS/ BA, (or equivalent,) and 6 plus years of related experience in asset management or related fields or Masters with 4 plus years’ experience; or equivalent.
•4 years knowledge of contractual requirements related to Government Property Management including FAR 52.245-1.
•4 years comprehensive understanding of Generally Accepted Accounting Principles (GAAP) and Cost Accounting Standards (CAS) related to capital asset management.
•Must have prior recent experience in Government Property Administration – preferably the fiscal aspects, and the handling of Government property related to subcontracts for tracking, administration and valuation. Possess the ability to apply critical thinking to analyze and resolve complex financial accounting and reporting issues, and identify business process improvements.
•Must have working knowledge with the Federal Acquisition Regulations (FAR) and related government requirements for the property life cycle from acquisition through disposition (asset management life cycle).
•Must have experience with managing government property and the capability to review and understand causes of fiscal reporting variances with JPL accounting personnel.
•Must have experience extracting, analyzing and presenting specified output from large volumes of data.
•Must have experience with metrics creation/generation and maintenance.
•Must have knowledge and recent experience in a Business Enterprise System (Oracle preferred), or a similar PDM system.
•Must have the ability to analyze government requirements, and maintain appropriate records to support requirements and to ensure audit-worthy files, while ensuring alignment with issued NASA procedures.
•Must be highly flexible with good organizational skills and the ability to multi-task in a multi-site environment; and, possessing excellent written, and verbal communication skills; adept at interfacing with all levels of personnel.
•Must be technically capable in PC computer systems and related software, having demonstrated proficiency in Microsoft office automation applications (Outlook, Excel, PowerPoint, Word, Access and MS Project) and using the tools provided in Adobe Acrobat to mark and save records appropriately.
•Must have the ability to take initiative and work independently: Methodical & systematic individual with strong analysis/problem solving skills, having the ability to work well without close supervision and at ease in independent decision making as a “self-starter.”
•Must be able to function as a valuable team member.

Desired Skills:
•Prior competency in submitting the CHATS and/or NF1018 report for Property held; or, other similar financial reports associated with fixed assets and government personal property.
•Certification by the National Property Management Association (NPMA), National Contract Management Association (NCMA) or APICS, The Association for Operations Management.
•General knowledge of Laboratory policies and procedures, NASA policies and procedures, and government regulations across a range of applications related to property and financial data; or, a solid knowledge of typical industry policies, procedures and regulations across a range of applications related to property, acquisitions, finance, facilities, and safety.
•Capable of exercising judgment in applying applicable policies, procedures and practices to new situations to determine appropriate action.
•Capability to resolve routine customer service issues.
•Technology savvy with various types of handheld scanners for Barcode reading and RFID programming and process deployment.

Number of positions