Contract Assistant

Job opening ID

Posting title
Contract Assistant

Roles and responsibilities
Must be a US Citizen
Some travel may be required

Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers.  Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world.  We are currently seeking Contract Assistant to work onsite with the National Institutes of Health in Bethesda, MD.

This is a long-term position which offers:
 - Competitive salary
 - Tremendous growth opportunity
 - Opportunity to work at NIH, the world's foremost medical research center
 - Learn more about what Columbus can do for you at

Job Description:
•Review contract files to determine active or inactive status.
•Complete required closeout actions, including sending requests for delinquent reports, receiving reports, and documenting closeout status.
•Contact institutions and Principle Investigators (PIs) requesting needed closeout materials; assist and support Contract Specialists/Contracting Officers with contract closeout and audits.
•Review submitted closeout information for conformance to NICHD OA, HHS and NIH closeout guidelines.
•Pack and ship closed and terminated contracts to the Federal Records Center.
•Record closed files sent to the Federal Records Center or disposed of.
•Maintain contractor delinquency listing.
•Utilize Excel spreadsheets, Access Databases and computer listings to identify, update and track status of contracts, closeouts and non-compliant contractors.
•Receive requests for final certification of acceptable costs from the contractor.
•Perform a Desk Audit of all contract actions, vouchers/invoices and payments to include a detailed review of all labor costs, a voucher/invoice summary including a cross reference of the NIH Financial System (Oracle/Data Warehouse) spreadsheet against the vouchers/ invoices; prepare a summary of the Desk Audit and Findings and Recommendations based on the audit.
•Settle interim and disallowed costs.
•De-obligate excess funds, if applicable.
•Process final voucher using predetermined or final IDC agreements.
•Save copies of all contract closeout documents and documentation and submit to NICHD OA Closeout Administrator for review.
•Organize the contract files in the file room and maintain up-to-date contract file lists.

Required Skills:
•Bachelor's Degree in Business or Accounting, with a minimum of one (1) year of work experience (a Bachelor's degree and a minimum of one (I) year of work experience is preferred); strong work experience in accounting or federal contract management are equivalent to an Associate's or Bachelor's degree.
•Minimum of three (3) years of related experience.
•Knowledge of administrative processes, policies and procedures relating to the contract awarding process, specifically closeout procedures.
•Expertise in using Microsoft Office (Excel, e-mail, word processing, Internet systems and database systems).
•Skill in typing and ability to use a personal computer, scanner or other automated office equipment.
•Ability to plan, manage and coordinate multiple activities simultaneously.
•Strong communications skills, both oral and written.
•Excellent analytical, organizational and time management skills.

Number of positions