Operations Coordinator

Job opening ID

Posting title
Operations Coordinator

Roles and responsibilities
Must be a US Citizen or Green Card Holder
Some travel may be required
Offer contingent on ability to successfully pass a background check and drug screen   

Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking Operations Coordinator to work onsite with the National Institutes of Health in Bethesda, MD.

This is a long-term position which offers:
- Competitive salary
- Tremendous growth opportunity
- Opportunity to work at NIH, the world's foremost medical research center
- Learn more about what Columbus can do for you at www.columbususa.com

Job Description: 
• Work closely with and serve as liaison for the Office of Communications and Public Liaison and the general public; NIH staff, including the director, division directors, program and administrative staff; and contractors to achieve organizational objectives.
• Provide various administrative logistical support including, but not limited to, answering phone calls, booking NIDDK conference rooms, coordinating and updating calendars, collecting and collating information, scanning and copying documents, and completing and submitting purchasing requisitions on behalf of OCPL.
• Review, track and coordinate incoming and outgoing inquiries and data calls.
• Work with staff to prepare, organize, and update a variety of materials including, but not limited to, cover letters, correspondence, PowerPoint slides, graphs, tables, charts and other data for incorporation into the presentations.
• Make travel arrangements using proprietary NIH systems for staff, including, but not limited to, making transportation and hotel reservations; arranging and preparing itineraries and all necessary forms including travel authorizations and vouchers, per IC and NIH travel policy and requirements.
• Ensure that assignments are forwarded in a timely manner for review and analysis by appropriate staff.
• Maintain a structured mechanism to coordinate the monitoring and tracking by staff on correspondence development and review; to ensure timely execution and routing for approvals; prepare routine reports on the status of such documents and follow up on actions.

Required Skills: 
• Bachelor’s degree in a related discipline; four (4) years of specialized experience plus a high school diploma is equivalent to a bachelor’s degree.
• Minimum of six (6) years of administrative experience
• Expertise in Microsoft Office (MS Word, Excel, Outlook, PowerPoint, etc.)
• Strong communications skills, both oral and written; with strong follow-up skills.
• Excellent analytical, organizational, interpersonal, and time management skills
• Acute attention to detail; ability to prioritize and multi-task.
• Team player mindset and excellent customer service skills.

Number of positions