Operations Coordinator

Job opening ID

Posting title
Operations Coordinator

Roles and responsibilities
Must be authorized to work in the United States
W2 with full benefits
Some travel may be required
Offer contingent on ability to successfully pass a background check and drug screen   

Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking an Operations Coordinator to work onsite with the National Institutes of Health in Bethesda, MD.

This is a long-term position which offers:
- Competitive salary
- Tremendous growth opportunity
- Opportunity to work at NIH, the world's foremost medical research center
- Learn more about what Columbus can do for you at www.columbususa.com

Job Description:
• Set up and format spreadsheets to analyze information.
• Coordinate the preparation of a variety of items such as travel requests, vouchers official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.
• Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
• Coordinate the printing and conversion of paper documents to electronic files.
• Develop, maintain and utilize various administrative databases.
• Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs.
• Update/maintain calendars and shared calendars for multiple staff members.
• Coordinate meetings, WebEx, workshops and courses for staff; schedule conference rooms.
• Maintain office records including office procurements and reimbursement procedures.
• Coordinate office procurements including tracking and processing orders in Purchasing Online Tracking Systems (POTS).
• Provide support with timekeeping duties.
• Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
• Maintain Center file systems for correspondence and projects.
• Note commitments made by executive level during meetings and arrange for staff imple-mentation.
• Arrange for staff members to represent organization at conferences and meetings, estab-lish appointment priorities, or reschedule or refuse appointments or invitations.
• Read outgoing correspondence for executive level’s approval and alert writers to any con-flict with the file or departure from policies or executive level’s viewpoints; make recom-mendations to resolve problems that arise.
• In the executive staff level’s absence ensure that requests for action or information are re-layed to the appropriate staff furnished in timely manner; decide whether executive level should be notified of important or emergency issues.
• Summarize the content of incoming materials, specially gathered information, or meetings to assist executive staff; coordinate the new information with background office sources; draw attention to important parts or conflicts.
• Compose correspondence requiring some understanding of technical matters within the program.
• Coordinate the Center’s property. 
• Facilitate issuance of property passes, manage pick-up of surplus equipment and compos-es justifications for missing equipment. 
• Develop and maintain a log of Center’s equipment.

Required Skills:
• Bachelor’s degree or equivalent in related field. Four (4) years of specialized experience plus a High School diploma is equivalent to a BA/BS degree.
• Minimum of six (6) years of related experience.
• Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).
• Knowledge of NIH procurement, purchasing and administrative systems.
• Strong communications skills, both oral and written.

Number of positions