Clinical Operations Manager
Job opening ID
Clinical Operations Manager
Roles and responsibilities
Must be a US Citizen
Some travel may be required
Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Clinical Operations Manager to work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term contract position which offers:
- Competitive salary
- Tremendous growth opportunity
- Opportunity to work at NIH, the world's foremost medical research center
- Learn more about what Columbus can do for you at www.columbususa.com
•Coordinate special clinical projects for the branch within the Experimental Therapeutics & Pathophysiology Branch (ETPB).
•Monitor and track program/project milestones and deadlines to ensure their timely completion.
•Plan and schedule meetings, workshops, symposia, seminars, and similar research-focused events on behalf of clinical staff.
•Work with staff to determine objectives and requirements; generate format and agenda; monitor budget and expenditures of the event; organize transportation and travel reimbursement for participants and speakers; make arrangements (e.g. conference rooms, AV); notify attendees.
•Analyze organizational programs and activities through review of reports initiated by the staff, recommendations from NIMH Intramural administrative leadership, etc.; initiate or recommend action to correct problems and improve programs.
•Evaluate, process, and make recommendations for effective organizational changed.
•Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
•Recommend plans, goals, and objectives for the long-range implementation and administration of the office.
•Design and coordinate systems for communication among staff to facilitate the efficient flow of information relating to projects and program activities, including databases and shared drives.
•Manage and coordinate the day-to-day office operation, including but not limited to problem and conflict resolution, organization and prioritization of tasks, and responding to written communications.
•Keep the branch chief fully informed of current conditions throughout the program and take appropriate action to ensure that administrative activities are properly implemented to support its mission.
•Track branch, section and united budget allocations; provide summaries to be used to evaluate spending patterns.
•Submit supplemental budget requests via BP Logix.
•Employ effective data collection and analysis methods to draw budgetary conclusions.
•Synthesize information from multiple budgetary sources and prepare reports to be used internally.
•Coordinate position slot management for the branch.
•Coordinate the space and office relocation of ETPB staff; work with furniture vendors to obtain quotes for new furniture; submit requests for the move of equipment, the transfer and the steup of telecommunications and IT-related access.
•Coordinate the initiation and closeout of branch staff PMAPs
•Orient new clinical personnel to the laboratory, databases, and computer systems.
•In the branch chief’s absence, ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.
•Implement the records management system for the office to ensure proper filing, accountability, storage, and retrieval of files.
•Update and maintain the calendar and manage all appointments, commitments, and invitations for the branch chiefs.
•Bachelor’s degree in a related discipline; four (4) years of specialized experience plus a high school diploma is equivalent to a Bachelor’s degree.
•Minimum four (4) years of experience in related field.
•Experience with program/project management and budget tracking.
•Ability to anticipate staff needs in the varied avenues of research, analysis, reporting, and creating alternative processes for addressing tasks where appropriate.
•Excellent analytical, organizational and time management skills.
•Strong communication skills, both oral and written.
•Knowledge of preparing travel orders/vouchers.
•Knowledge of procurement processes.
•Knowledge of Microsoft Office Suite (MS Word, Excel, Outlook, Access).
Number of positions