Fellowship Program Coordinator

Job opening ID

Posting title
Fellowship Program Coordinator

Roles and responsibilities
Must be a US Citizen or Green Card Holder
Some travel may be required
Offer contingent on ability to successfully pass a background check and drug screen   

Columbus Technologies and Services Inc. is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Columbus offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking Fellowship Program Coordinator to work onsite with the National Institutes of Health in Bethesda, MD.

This is a long-term position which offers:
- Competitive salary
- Tremendous growth opportunity
- Opportunity to work at NIH, the world's foremost medical research center
- Learn more about what Columbus can do for you at www.columbususa.com

Job Description:
The contractor shall:
• Provide technical assistance to staff of the NHGRI Residencies and Fellowships accredited by the Accreditation Council of the Graduate Medical Education and/or approved by the American Board of Medical Genetics & Genomics. This includes activities related to the maintenance of accreditation and certification including assistance with completion of annual reports and site visits.
• Provide support to staff members related to interviewing, hiring and terminating trainees; Such activities include working with the Program Staff and Administrative Officer to prepare personnel packets for domestic and international trainees brought in to the government through various appointment mechanisms (e.g. Civil Service, Title 42, IRTA’s, Visiting Fellows, Special Volunteers, etc.).
• Coordinate, schedule and attend meetings and activities associated with the training programs, including the Fellowship Executive Committee (FEC), Clinical Competency Committee (CCC), Program Evaluation Committee (PEC) and ad hoc meetings associated with the training programs.
• Gather and tabulate data from annual surveys (evaluations) from Faculty and trainees about the training programs and assist program staff in providing the feedback to Faculty.
• Work with staff to develop standard operating procedures (SOPs) in support of program.
• Register trainees for required didactic courses through the Foundation for Advanced Education in the Sciences (FAES).
• Work with program staff to prepare course materials for the FAES; keep records of class attendance; keep files of past lectures and quizzes and format lecture notes from Power Point presentations.
• Provide support for required courses; prepare all travel packets for outside speakers; ensure that the connection used for live streaming (WebEx) is up and functioning prior to class; this may include up to 2 hours of overtime per week during the months of September through June.
• Prepare biennial newsletters and update program descriptions (NHGRI and NIH GMEC) using computer programs and desktop publishing.
• Make all necessary arrangements for travel, transportation and hotel reservations; process travel orders, authorizations and vouchers for trainees and program staff; prepare all travel packets for clinical fellows to attend the North American Metabolic Academy, American Society of Human Genetics and/or American College of Medical Genetics and research related travel awards for trainees.
• Continue the implementation, development and management of the Residency/Fellowship evaluation system (New Innovations).
• Track federal property used within the program, maintain supplies for trainees.

Required Skills:
• Must be a US Citizen or Green Card Holder
• Offer contingent on ability to successfully pass a background check and drug screen
• Bachelor’s degree in related discipline.  Four (4) years of specialized experience plus a high school diploma is equivalent to a Bachelor’s degree.
• Minimum of three (3) years of related field.
• Expertise with Microsoft Office Suite (MS Word, Excel, Access, Outlook, WordPerfect, PowerPoint), Adobe Connect, Lotus 123 and internet explorer.
• Knowledge of NIH travel system.
• Strong communication skills, both oral and written.
• Excellent analytical, organizational and time management skills.
• Ability to multi-task and pay close attention to detail.

Number of positions